Senior Store Assistant

Human Capital Business Solutions Ltd is a Boutique HR Advisory Firm that specializes in strategic HR Consulting, Talent Acquisition & Development, Risk Management and Business Process Outsourced Services with our Headquarters based in Uganda and Country Office in Tanzania.

Our client is a Steel Manufacturing Company based in Jinja, Uganda with a large focus on Steel manufacturing, production and distribution. On behalf of our client we are looking for a competent and experienced Senior Store Assistant to be based in Jinja, Uganda.

Reports To: The Head of Store

Duty Station:  Jinja, Uganda

Job Summary: The Senior Store Assistant will play a key role in supporting the store Officer and the entire team by performing a variety of tasks assigned to him from time to time. The role also involves assisting with daily store operations, maintaining records of receivables/Issuance of goods.

• This role also requires updating pending Indent Sheets with LPO details in Excel.
• Material intake from Suppliers / Vendors & checking the supporting documents with LPOs.
• Stock taking of material & keeping for user inspection then putting into the Location after right codification.

Main Duties and Responsibilities

1. Identify materials that need replenishment by monitoring stock levels and requirements from different departments.
2. Prepare purchase indents (internal requests) to initiate the procurement of required materials.
3. Ensure that indents are accurate, properly authorized, and submitted to the purchasing department.
4. Maintain awareness of inventory needs, avoid stockouts, and ensure timely procurement to support uninterrupted production.
5. Collaborate with department heads to understand material requirements and priorities.
6. Organize Local Purchase Orders (LPOs) received from the purchasing department.
7. Ensure that all LPOs are correctly filed in their respective folders, either physically or digitally, for easy access and auditing purposes.
8. Maintain an up-to-date filing system for LPOs for traceability and compliance with auditing processes.
9. Ensure accuracy in documentation, assisting in the smooth coordination between purchasing and stores.
10. Track the status of purchase indents and update Pending Indent Sheets with relevant LPO details.
11. Input LPO data into Excel to maintain a clear overview of materials ordered, delivered, and pending.
12. Maintain accurate and timely records of all procurement activities to ensure transparency and help resolve any procurement delays.
13. Regularly update records to reflect the latest purchase and receipt status.
14. Process material requisitions received from different departments, ensuring they are correctly authorized.
15. Enter the material requisition details into Tally to maintain up-to-date inventory records.
16. Prepare gate passes (returnable and non-returnable) for materials leaving the factory premises.
17. Create delivery notes for materials being dispatched to other departments or external parties.
18. Maintain control and documentation for all materials entering and exiting the premises to ensure accountability.
19. Ensure that all gate passes and delivery notes are correctly authorized and reflect accurate details of the materials.

Qualifications, Experience, and Skills

1. Bachelor's degree or Diploma in Store Management, Procurement, BBA, or a related field.
2. Understanding of the quality control processes in a manufacturing company.
3. At least 2-3 years post qualification experience as a Senior Store Assistant in a manufacturing company.
4. Strong knowledge of inventory control practices, including stock replenishment, order processing, and maintaining minimum stock levels.
5. Strong knowledge of using inventory management software and ERP systems (such as SAP, Oracle, or Tally) to monitor stock levels and generate reports.
6. Ability to forecast material needs based on production schedules and demand.
7. Excellent organizational skills to manage stock movement, maintain orderly storage areas, and ensure all records are up-to-date.
8. Ability to manage multiple tasks such as stocktaking, reordering, and issuing materials without errors.
9. Strong leadership and interpersonal skills to effectively manage a team of store assistants, drivers, and other warehouse personnel.
10. Strong written and verbal communication skills for reporting inventory levels, shortages, or issues to management and other departments.
11. Strong problem-solving skills for handling stock discrepancies, material shortages, and supply chain issues.

Barriers to Success in Role

• Limited or lack of technical knowledge about quality control processes in a manufacturing company.
• Inability to manage multiple tasks such as stocktaking, reordering, and issuing materials without errors.

HOW TO APPLY

• Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-SSA-SENIOR STORE ASSISTANT” as the Email subject via recruitment@hcbsltd.com

Note:

• The deadline for applications is not later than 05:00 pm, Friday 25^th October 2024.
• Only shortlisted applicants will be contacted. Female Candidates are encouraged to apply.